INGHAM COUNTY BOARD OF COMMISSIONERS
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CHAIRPERSON
COUNTY SERVICES COMMITTEE
MARC THOMAS DEBBIE DE LEON, CHAIR
TODD TENNIS
VICE-CHAIRPERSON
DALE COPEDGE
DIANNE HOLMAN
DEB NOLAN
MIKE SEVERINO
VICE-CHAIRPERSON PRO-TEM STEVE DOUGAN
MIKE SEVERINO
INGHAM COUNTY BOARD OF COMMISSIONERS
P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264
THE COUNTY SERVICES COMMITTEE WILL MEET ON TUESDAY, APRIL 3, 2007 AT 7:00 P.M., IN
THE PERSONNEL CONFERENCE ROOM (D & E), HUMAN SERVICES BUILDING, 5303 S. CEDAR,
LANSING.
Agenda
Call to Order
Approval of the
March 12
and
March 20, 2007
Minutes
Additions to the Agenda
Limited Public Comment
1.
Interviews
a.
Economic Development Corporation
b.
Historical
Commission
2.
Equal Opportunity Committee – Resolution to Modify the
Current Hiring Process
under the County
Equal Opportunity Employment Plan
3
Parks & Recreation Commission - Resolution Authorizing a
Parks Police Services
Agreement with
Delhi Township
4. Health
Department
a.
Resolution to Amend the Plan of Organization and Authorize a
Reorganization
in the Health
Department
b.
Request to Start Above the Minimum Step –
Bryan Wysko
c.
Request to Start Above the Minimum Step –
Carlos Moreno
5. Facilities
Department
a.
Resolution Authorizing a Contract with
Great Lakes Window Cleaning
for Window Cleaning at
Various County Facilities
b.
Resolution Authorizing a Contract with
Teachout Security Services, Inc.
for Uniformed
Unarmed Guard Services at Various County Facilities
6.
County Services Committeea.
a. Resolution Honoring
Thomas G. Clinton
b. Resolution Designating April 18, 2007 as
“H
olocaust Remembrance Day”
in Ingham County
c. Resolution in Honor of the 2007
State Arbor Day Celebration
7.
Commissioner Todd Tennis - Resolution on the
State Budget Crisis
8.
Controller’s Office - Introduction of the 2008 Strategic Planning Information Report – Information from
County Offices, Departments and the Courts Regarding 2008 Strategic Planning and Budget Process.
This Report includes background information, activity indicators and performance measures.
Information will be distributed separately.
Public Comment
PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC
Announcements
DEVICES OR SET TO MUTE OR VIBRATE TO AVOID
Adjournment
DISRUPTION DURING THE MEETING
The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the
hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired,
for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham.
Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing
or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854
Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting.
Meeting information is also available on line at www.ingham.org
COUNTY SERVICES
March 12, 2007
Minutes
Members Present:
Debbie DeLeon, Todd Tennis, Dale Copedge, Mike Severino, Steve Dougan and Board
Chairperson Marc Thomas
Members Absent:
Deb Nolan
Others Present:
Matthew Myers, Jared Cypher, Harold Hailey, Rick Terrill, Jim Hudgins, George
Vernon, Janeil Valentine and others
The meeting was called to order by Chairperson DeLeon at 6:36 p.m. in the Personnel Conference Room of the
Human Services Building, 5303 S. Cedar, Lansing.
Approval of the February 20, 2007 Minutes
MOVED BY COMM. COPEDGE, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE FEBRUARY
20 MINUTES AS AMENDED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Nolan and Tennis
The Minutes were amended to reflect the following:
Page 1 – Last paragraph – State Conservation District was changed to State Department of Equality
Page 2 – Second paragraph, second sentence was changed to: Comm. Copedge asked if the Office included the
stake holders in the development of the ordinance.
Page 2 – Sixth paragraph – “efficient” in first line was changed to “sufficient”; “fact sheet” was changed to
“check list.”
Additions the Agenda
1 Substitute
Resolution
2a.
Resolution to Adopt the Ingham County Parks Facility Master Plan – This item was pulled from the
Agenda.
3a. Additional
Information
4b.
Late – Request to Start Employee at Step (4) / Diversion Caseworker
5. Additional
Information
7a.
Resolution Approving the Appointment of ___________ as the Manager of the Ingham County Fair
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. COPEDGE, TO APPROVE A CONSENT
AGENDA FOR THE FOLLOWING ITEMS:
1.
Ingham County Clerk – Substitute Resolution to Purchase New Modular Work Stations and Re-Design
the Work Space in the County Clerk’s Mason Office
3. Facilities
Department
a.
Resolution Authorizing a Contract with William E. Walter, Inc. to Install Heating and Cooling
Valves at the Ingham County Mason Courthouse
4.
Human Resources Department – Resolution to Amend Several Union Contracts to Add the Same Vision
Plan as Managerial and Confidential Employees
5.
Management Information Services Department – Resolution Authorizing Power Supply Upgrade for the
Ingham County Computer Room
7.
County Services Committee
b.
Resolution Declaring March 31, 2007 as “Cesar E. Chavez Day” in Ingham County
MOTION CARRIED UNANIMOUSLY. Absent: Comms. Nolan and Tennis
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. COPEDGE, TO APPROVE THE ITEMS ON
THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Nolan and Tennis
(Comm. Tennis arrived at 6:43 p.m.)
MOVED BY COMM. COPEDGE, SUPPORTED BY COMM. SEVERINO, TO ALLOW COMM. TENNIS
TO VOTE ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Nolan
COMM. TENNIS VOTED IN FAVOR OF THE CONSENT AGENDA AND THE ITEMS ON THE
CONSENT AGENDA.
2b. Parks
Department – Resolution Authorizing the Transfer of Property Acquired for Trail Development to
the City of Lansing for the Purpose of Developing the River Trail South
MOVED BY COMM. COPEDGE, SUPPORTED BY COMM. SEVERINO, TO APPROVE THE
RESOLUTION AUTHORIZING THE TRANSFER OF PROPERTY ACQUIRED FOR TRAIL
DEVELOPMENT TO THE CITY OF LANSING FOR THE PURPOSE OF DEVELOPING THE RIVER
TRAIL SOUTH.
Comm. Dougan requested the County Attorney review the Resolution to determine if a dollar amount should be
included for the cost of the property being transferred.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Nolan
(Board Chairperson Thomas left the meeting at 6:55 p.m.)
3b.
2007 Trane Report
Mr. Terrill provided a power-point presentation of the Summary Status Report on the Performance Contract.
He also addressed various questions from the Committee during his presentation. Mr. Terrill stated he expects
the numbers to further improve during the next year.
6. Purchasing
Department – Information Item – Automatic Teller Machines
Mr. Hudgins stated approximately ten RFP’s were issued for the teller machines. Comerica was the only
respondent. The ATM’s will be placed at the Human Services Facility, Grady Porter/VMC and the 55
th
District
Court.
2
Comm. Dougan informed the Committee that Comerica is going to move its headquarters to Texas. Mr. Terrill
said the contract can be re-bid after the first year. This Committee will receive a six-month report regarding
this contract.
8. Board
Referrals
a.
Letter from the Ingham Township Planning Commission Regarding the Upgrade of the Existing
Comprehensive Land Use Plan
b.
Letter from the Shiawassee County Community Development Regarding a
Future Land Use Plan
c.
Letter from Fraser, Trebilcock, Davis & Dunlap, P.C. Regarding Soil Erosion Permit for South
Whitehills
Chairperson DeLeon stated agenda item 8c was presented at this Committee’s last meeting. This matter can be
addressed further during future discussions with the Drain Office.
Public Comment: None
Announcements: None
The meeting adjourned at 7:35 p.m.
Respectfully submitted,
Debra Neff
3
COUNTY SERVICES
March 20, 2007
Minutes
Members Present:
Debbie DeLeon, Todd Tennis, Dale Copedge, Deb Nolan, Mike Severino, Steve Dougan
and Board Chairperson Marc Thomas
Members Absent:
None
Others Present:
Matthew Myers, Jared Cypher, Harold Hailey, John Neilsen, Jack Restuccia, Rich
McNulty, Brian Collins, Bob Moore, Shirley Rodgers, Joseph Guenther, John Midgley,
Kathryn Hoves, Calvin Jones, Larry Smith, Debbie Miller, Paul Pratt, Pat Lindemann and
others
The meeting was called to order by Chairperson DeLeon at 7:05 p.m. in the Personnel Conference Room of
the Human Services Building, 5303 S. Cedar, Lansing.
Additions to the Agenda
2.
Fair Board – Substitute Resolution Approving Thomas Edman
9.
EOC – Resolution to Modify the Current Hiring Process under the Equal Opportunity Employment Plan
– Pulled from the Agenda
4b. Additional
Information
8.
Late – Resolution to Approve a Deficit Elimination Plan for the Drain GIS Study Fund
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. DOUGAN, TO APPROVE A CONSENT
AGENDA FOR THE FOLLOWING ITEMS:
3. Parks
Department
a.
Resolution to Adopt the Ingham County Parks Facility Master Plan
b.
Resolution Reauthorizing an Application to the Michigan Department of
Natural Resources for a Land and water Conservation Fund Grant to Develop a Snow Tubing
Hill at Hawk Island County Park
6a. Human
Resources – Resolution Reclassifying the Board Coordinator Position to the Managerial 11
Classification
MOTION CARRIED UNANIMOUSLY.
MOVED BY COMM. SEVERINO, SUPPORTED BY COMM. DOUGAN, TO APPROVE THE ITEMS ON
THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
Limited Public Comment
Debbie Miller, Ingham County Fair Board, stated she was present to officially recommend Thomas Edman as
Manager of the Fair. She then explained the selection process. The Fair Board commends Mr. Myers and the
Commissioners who participated in this process.
Comm. Nolan asked why William Matt is no longer recommended. Mr. Myers stated Mr. Matt was offered the
Fair Manager position; however, Mr. Matt turned down the offer. Mr. Edman was next on the selection list.
2. Fair
Board - Substitute Resolution Approving the Appointment of Thomas Edman as the Manager of the
Ingham County Fair
MOVED BY COMM. DOUGAN, SUPPORTED BY COMM. NOLAN, TO APPROVE THE SUBSTITUTE
RESOLUTION APPROVING THE APPOINTMENT OF THOMAS EDMAN AS THE MANAGER OF THE
INGHAM COUNTY FAIR. MOTION CARRIED UNANIMOUSLY.
1. Interviews
a.
Housing
Commission
The Committee interviewed the following individuals for a position on the Housing Commission:
Jim McEvoy
Darling Garcia
Keven Kiefer
b.
Equal Opportunity Committee
The Committee interviewed the following applicants for a position on the Equal Opportunity Committee:
Darling Garcia and Linda Walker-Cole
(Comm. Dougan left the meeting at 7:29 p.m.)
3.
Zoo Agreement with the City of Lansing
MOVED BY COMM.NOLAN, SUPPORTED BY COMM. SEVERINO, TO APPROVE THE RESOLUTION
TO ENTER INTO A CONDITIONAL AGREEMENT WITH THE CITY OF LANSING FOR THE LEASE
AND OPERATION OF THE POTTER PARK ZOO AND POTTER PARK.
The Committee held a general discussion regarding this item. Mr. McNulty stated the Lansing City Council
and Mayor Bernero are supportive of the Agreement as written. He then highlighted various aspects of the
Agreement and addressed questions from the Committee.
Comm. Severino commended the County Attorney’s Office, Commissioners and the Controller’s Office on
their efforts in this matter. He then expressed his concern that this matter was placed on the agenda as a late
item. Mr. McNulty explained the reason for this being a late item. Comm. Severino stated he understood the
explanation.
Chairperson DeLeon addressed maintenance and repairs. This Committee should receive any repair and
purchase requests until the County assumes the lease of the Zoo.
Mr. Myers commended Mr. Neilsen for his efforts on behalf of this issue.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Dougan
4. Road
Commission
a.
Report on 2007 Budget
Copies of the Ingham County Road Commission 2007 Approved Budget were distributed to the Committee.
2
Mr. Smith reviewed information contained in the Budget. Questions of the Committee were addressed by Mr.
Smith, Ms. Hoves, Mr. Midgley and Ms. Rodgers.
8. Drain
Office – Resolution to Approve a Deficit Elimination Plan for the Drain GIS Study Fund
MOVED BY COMM. NOLAN, SUPPORTED BY COMM. SEVERINO, TO APPROVE THE RESOLUTION
TO APPROVE A DEFICIT ELIMINATION PLAN FOR THE DRAIN GIS STUDY FUND.
Chairperson DeLeon stated the Commissioner who wanted this item pulled from the Consent Agenda has left
the meeting. Chairperson Thomas stated the Commissioner’s concern regarded the item being presented late.
He then suggested if an item comes up late, it should be placed on the agenda as an informational item. The
Committee would take action on the item at its next meeting.
Comm. Nolan asked who would receive the special assessment funds. Mr. Lindemann stated the Road
Commission will receive those funds. He then addressed various questions from the Committee.
The Committee held a general discussion regarding drain projects. Chairperson DeLeon stated she will ask
Lansing Township to appear before this Committee to discuss a specific project.
Mr. Cypher apologized for this item being placed on the agenda late. It was overlooked.
MOTION CARRIED UNANIMOUSLY. Absent: Comm. Dougan
4b. Road
Commission - Discussion on Increasing the Number of Members Serving on the Ingham County
Road Commission
Chairperson DeLeon stated the Committee needs to review the pros and cons of adding members to the Road
Commission. Comm. Tennis stated the County currently has three impressive members. He then stated he
believes a larger commission would not function as efficiently as the current Commission. Chairperson
Thomas agreed. Comm. Severino stated the current members work well together.
Ms. Rodgers stated the current members work together cohesively. She suggested the Committee try to find a
person who will work with the current members if they choose to increase membership. She then stated there is
pending legislation which would allow road commissions to be eliminated and their business would then be
handled by Boards of Commissioners.
Mr. Smith asked that this Committee include the Road Commission in future discussions regarding this matter.
Comm. Tennis requested information regarding the extra costs associated with adding members to the Road
Commission.
This discussion continued. Ms. Rodgers stated the Road Commission is willing to provide a presentation to this
Committee regarding current and future road projects.
Chairperson DeLeon asked how the Committee would like to handle this issue. Comm. Tennis suggested a
draft resolution be placed on a future agenda. Mr. Cypher stated this Committee may act on the resolution the
same evening as the required Public Hearing.
3
Comm. Nolan suggested this issue be reviewed by the Democratic caucus. Comm. Severino stated this
Committee should consider the qualifications of new members. Chairperson Thomas suggested staff draft
qualification guidelines for future Road Commission interviews. He asked Mr. Myers to work with Ms.
Bennett to determine a date for a Board Leadership meeting.
Chairperson Deleon stated the Road Commission should be invited to the discussions regarding the possible
increase in Road Commissioners.
6b. Human
Resources – Information – MAP/Sheriff Deputies 312 Arbitration Award
Mr. Hailey updated the Committee regarding the arbitration process. The County received a favorable decision
from the Arbitrator. This agreement expires in December 2007. Mr. Myers further explained why this was
such a long process. The County offered the union more than the arbitrator approved.
7. Board
Referrals
a.
Resolution from Windsor Charter Township Approving the Plan to Move all Elections Back to
the Township
b.
Notice of Public Hearing form the Charter Township of Meridian Regarding the Special Use
Permit #07021
The Board Referrals were received and placed on file.
Public Comment: None
Announcements
Chairperson DeLeon apologized to the Committee for the unorganized meeting.
The meeting adjourned at 9:32 p.m.
Respectfully submitted,
Debra Neff
4
AGENDA ITEM 2
RESOLUTION STAFF REVIEW DATE January 24, 2007
Agenda Item Title: Resolution to Modify the Current Hiring Process Under the County’s Equal Opportunity
Employment
Plan
Submitted by:
Equal Opportunity Committee
Committees:
LE , JD , HS , CS * , Finance
Summary of Proposed Action:
This resolution requires the departments to use interviewing panels,
standardized job-related questions, and show how each applicant is weighted in the overall scoring. In addition,
a total employment package would have to be submitted to the Human Resources Department for review prior
to any job offer.
Financial Implications: None.
Other Implications: None.
Staff Recommendation: JN HH X TM JC
Staff recommends approval of the resolution.
AGENDA ITEM 2
Introduced by the County Services Committee of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO MODIFY THE CURRENT HIRING PROCESS UNDER THE COUNTY’S
EQUAL OPPORTUNITY EMPLOYMENT PLAN
WHEREAS, it has been recommended by the Ingham County Equal Opportunity Committee (E.O.C.) to modify
the County’s job selection process; and
WHEREAS, the E.O.C. makes the following recommended changes as listed below:
I.
The Human Resources Department will be responsible for:
1.
Developing hiring policies and procedures for County agencies.
2.
Posting job descriptions.
3.
Reviewing job applications to screen out those who do not meet the minimum
qualifications.
4.
Referring the most qualified applicants, based on established screening criteria, to the
hiring department for review.
5.
Reviewing department’s employment package for compliance with human resource
guidelines, prior to hire.
II.
The hiring department will be responsible for developing an employment package that includes:
1.
A job description.
2.
An interview panel.
3.
The interview panel rating forms and standardized job related questions, for example:
a.
Knowledge of job to be performed;
b.
Education and experience;
c.
Special training that is job related;
d.
Interpersonal skills;
e.
Communication skills; and
f.
Personal demeanor.
4.
How each interview question is weighted in the overall scoring.
5.
An interview rating sheet on qualified applicants referred by the Human Resources
Department.
6.
The Interview Panel recommendation on the top candidates(s) to the hiring supervisors.
The hiring supervisor will make the final decision.
7.
Submit the total employment package with the recommended hiring decision to the
Human Resources Department for review prior to any job offer.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby adopts the
recommended changes in the hiring process as submitted by the Equal Opportunity Committee.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners request and encourages all
County-wide Elected Officials and Chief Judges to voluntarily adopt these recommended changes in the
selection process, and to continue to work towards further achievement of the stated goals of the Plan.
AGENDA ITEM 3
RESOLUTION STAFF REVIEW DATE March 23, 2007
Agenda Item Title:
Resolution Authorizing a Parks Police Services Agreement with Delhi Township
Submitted by: Parks and Recreation Commission
Committees:
LE JD____, HS , CS * , Finance *
Summary of Proposed Action: This resolution authorizes an agreement with Delhi Township to provide for
law enforcement services within the Delhi Township parks.
In response to requests from Delhi Township, the Parks & Recreation Commission is proposing to provide park
police officers on an hourly basis in order to address law enforcement problems that have surfaced at some
Delhi Township park facilities. The Delhi Township Parks & Recreation Department has asked for coverage
that would equate to approximately one-half of a seasonal position for the summer season. The close proximity
of Hawk Island Park to the Delhi Township sites would provide the opportunity to coordinate the request for
services with our existing park police system in an efficient and cost effective manner.
Financial Implications:
Delhi Township will reimburse the County at a rate of 35% above the hourly rate
of the Parks Police Officers providing the service for all hours worked.
This contract rate would cover all direct costs including vehicle mileage, uniforms, and fringe benefits
associated with the seasonal position.
Other Implications: This concept has been approved by the Ingham County Sheriff’s Office.
Approval of this resolution would support the 2007 budget priority of exploring efficiencies through regional
cooperation.
Staff Recommendation: MM JN HH TM JC X
Staff recommends approval of the resolution.
AGENDA ITEM 3
Introduced by the County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A PARKS POLICE SERVICES AGREEMENT
WITH DELHI TOWNSHIP
WHEREAS, the Delhi Township Parks & Recreation Commission has requested assistance with law enforcement
within Delhi Township parks; and
WHEREAS, the Ingham County Parks & Recreation Commission, in conjunction with the Ingham County Sheriff’s
Office, has provided law enforcement services to Aurelius Township for Columbia Creek Park on a contract basis;
and
WHEREAS, an objective outlined in the 2007 Budget Strategic Plan calls for “Ingham County officials to work
cooperatively with other local governments to meet the needs of the county citizens by sharing resources,
eliminating duplication, and avoiding non-productive competition”; and
WHEREAS, another objective states the goal of providing “County support and involvement in activities which are
focused on the protection of youth and reducing violence and preventing crime, particularly where youth are
involved”; and
WHEREAS, the location of Burchfield Park within Delhi Township and Hawk Island Park, near the border of Delhi
Township, will provide for the opportunity to coordinate the requested services with our existing Park Police system
in an efficient and cost effective manner; and
WHEREAS, the Ingham County Parks & Recreation Commission has recommended that the agreement be
approved; and
WHEREAS, Delhi Township will reimburse the County at a rate of 35% above the hourly rate of the Parks Police
Officers providing the service for all hours worked; and
WHEREAS, the concept has been approved by the Ingham County Sheriff’s Office.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes an agreement with
Delhi Township to provide for law enforcement services within the Delhi Township parks at a rate of 35% above
the hourly rate of the Parks Police Officers providing the service for all hours worked.
BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners authorizes the County Attorney
to prepare the necessary documents with the Board Chairperson and the County Clerk authorized to sign the same.
AGENDA ITEM 4a
RESOLUTION STAFF REVIEW DATE March 26, 2007
Agenda Item Title:
Resolution to Amend the Plan of Organization and Authorize a Reorganization in
the Health Department
Submitted by:
Dean Sienko, Health Officer
Committees:
LE JD____, HS * , CS * , Finance *
Summary of Proposed Action:
This resolution would authorize the following changes in job titles and classification/salary grades, effective
April 16, 2007:
Position/Employee
Current Grade
Proposed Grade
Title
601003 Jaeson Fournier MCF 14
MCF 16
Deputy Health Officer
For Community Health
Care Services
601076 Laura Peterson MCF 14 MCF 16
Deputy Health Officer
For Health Plan
Management
601004 Melany Mack MCF 13*
MCF 12 Director, Planning and
Special Services
601079 Jayson Welter PRO 09
MCF 11
Manager, Health Plan
Management Services
*Current employee has been appointed as the Interim Director of Planning and Special Services
It would also authorize the following new positions.
Position
Title
Proposed
Grade
Deputy Health Officer for Nursing Services
MCF 15
and Special Programs
Chief Operating Officer for Health Care Services
MCF 13
Assistant Deputy Health Officer
MCF 10 (C: Professional)
And that the following positions to be eliminated in the Health Department:
Position
Grade
601001 Health Officer (Bragg)
MCF 18
601146 Public Health Nursing Supervisor (Tannenbaum) MCF 10
601059 Administrative Information Unit Manager (Dalton) MCF 10
601011 Health Analyst (Mack)
PRO 10
Financial Implications:
A savings of $55,232.
Other Implications: Union concurrence is required for changes to some positions.
Staff Recommendation: MM JN HH X TM JC
Staff recommends approval of the resolution.
AGENDA ITEM 4a
MEMORANDUM
To:
Human Services Committee
County
Services
Committee
Finance
Committee
From:
Dean Sienko
Date:
March 22, 2007
Subject:
Recommendation to Amend the Plan of Organization
This is a recommendation for the Board of Commissioners to amend the Health Department’s Plan of
Organization. The amendment will recognize the division of the Health Department into three major units:
Community Health Care Services, Health Plan Management, and Nursing Services. A Deputy Health Officer
will provide administrative leadership over each of these major units; these deputies will report directly to the
Health Officer. The Director’s Office and Financial Services Unit will continue to offer support throughout the
Department.
This amendment also approves the elimination of four positions, the creation of three positions and the
reclassification of three positions. The net financial impact of these personnel changes is a savings of $55,232.
Furthermore, this amendment acknowledges the employment of three Deputy Medical Directors who in the
aggregate total 1.0 FTE of medical administrative support. This amendment identifies the 2007 Board of
Commissioners membership and committee assignments.
Attached is the complete amended Plan of Organization for the Health Department which incorporates the
changes. The Board of Commissioners is required to amend the Plan of Organization and submit it to the
Michigan Department of Community Health for review and approval after a change of Health Officer. The
existing Plan was adopted by the Board in 2005. Upon your approval, the amended plan will be submitted to
the Michigan Department of Community Health for review and approval.
I recommend that the Board of Commissioners adopt the attached resolution and authorize the amendment to
the Plan of Organization.
Attachment
c: Administrative
Staff
AGENDA ITEM 4a
TO:
Dr. Dean Sienko
FROM:
Charlene Corrigan, ICEA Vice President
CC:
Jayson Welter, Harold Hailey
DATE:
March 29, 2007
RE:
ICEA Support for Health Department Reorganization
The ICEA has reviewed the most recent version dated March 21, 2007, of the purposed “Resolution to
Amend the Plan of Organization and Authorize a Reorganization in the Health Department.”
ICEA is supportive of the following changes to ICEA positions:
Reclassiciation of:
Position/Employee Current
Grade Proposed
Grade Title
601079 Jayson Welter
PRO 09
MCF 11
Manager, Health Plan
Management Services
Elimination of:
Position/Title/Employee Grade
601011 Health Analyst (Mack)
PRO 10
If there are any additional changes which impact ICEA positions, or you have any questions, please feel
free to contact me at 517.676.7255.
AGENDA ITEM 4a
Introduced by the Human Services, County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION TO AMEND THE PLAN OF ORGANIZATION AND AUTHORIZE A
REORGANIZATION IN THE HEALTH DEPARTMENT
WHEREAS, the Board of Commissioners establishes the Plan of Organization for the Health Department, with
the concurrence of the Michigan Department of Community Health; and
WHEREAS, Bruce B. Bragg recently retired as Health Officer; and
WHEREAS, in Resolution #07-027, the Board of Commissioners appointed Dean G. Sienko, M.D., as Health
Officer; and
WHEREAS, the Health Officer has reviewed the structure of the Department and has proposed a number of
changes in reporting relationships and job functions; and
WHEREAS, the proposed new jobs have been evaluated by the Human Resources Department which have been
made, and concurred with the recommendations that are contained in this resolution; and
WHEREAS, the Health Officer has recommended that the Board of Commissioners authorize the proposed
reorganization and the resulting establishment of new positions and changes in job titles and classifications; and
WHEREAS, the Health Officer has advised that no additional funds are required to implement the proposed
changes.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby amends the
Ingham County Health Department Plan of Organization, effective April 16, 2007, as attached.
BE IT FURTHER RESOLVED, the Board of Commissioners authorizes the following changes in job titles and
classification/salary grades, effective April 16, 2007:
Position/Employee
Current Grade Proposed
Grade Title
601003 Jaeson Fournier MCF 14
MCF 16
Deputy Health Officer
for Community Health
Care Services
601076 Laura Peterson MCF 14 MCF 16
Deputy Health Officer
for Health Plan
Management
601004 Melany Mack MCF 13*
MCF 12 Director, Planning and
Special Services
601079 Jayson Welter PRO 09
MCF 11
Manager, Health Plan
Management Services
*Current employee has been appointed as the Interim Director of Planning and Special Services
BE IT FURTHER RESOLVED, the Board of Commissioners authorizes the following new positions be
established in the Health Department:
Position Title
Proposed
Grade
Deputy Health Officer for Nursing Services
MCF 15
and Special Programs
Chief Operating Officer for Health Care Services
MCF 13
Assistant Deputy Health Officer
MCF 10 (C: Professional)
BE IT FURTHER RESOLVED, that the following positions be eliminated in the Health Department:
Position
Grade
601001 Health Officer (Bragg)
MCF 18
601146 Public Health Nursing Supervisor (Tannenbaum) MCF 10
601059 Administrative Information Unit Manager (Dalton) MCF 10
601011 Health Analyst (Mack)
PRO 10
AGENDA ITEM 4a
PLAN OF ORGANIZATION
INGHAM COUNTY HEALTH DEPARTMENT
March 2007
The Ingham County Health Department exists as a unit of Ingham County government. The Department is one
of many departments/offices/units which operate under the direction of the Ingham County Board of
Commissioners. There are sixteen Ingham County Commissioners who are elected for two year terms. The
Board of Commissioners appoints the Health Officer to serve as the Director of the Health Department and
establishes through its annual budget process the personnel and other resources available to the Health
Department to carry out its statutory mission and any other duties assigned by the Board of Commissioners.
The Board of Commissioners has established a number of administrative policies/procedures and rules for the
operation of all county departments. These include the operation of the personnel functions and the financial
management functions (budgeting, general ledger, purchasing, etc.). These functions are overseen by the
County Controller, who is appointed by the Board of Commissioners as the County’s Chief Administrative
Officer. The Health Department is bound by these policies/procedures and rules and utilizes the resources of
the Controller’s Office to implement all such functions ( that is, Human Resources Department, Financial
Services Department, Purchasing Department, Budget Office and MIS Department, etc.).
Through its administrative processes, the Board of Commissioners negotiates agreements with several
collective bargaining units and establishes a compensation plan for managers and confidential employees.
Through these mechanisms, the job titles, classifications, wages and other terms of employment are established
for all positions in the Health Department. The Board of Commissioners charges the Controller, and through
him, the Human Resources Director with the responsibility of implementing the collective bargaining
agreements and the managerial compensation plan. The Health Officer utilizes these documents to employ and
direct the staff of the Health Department.
The Board of Commissioners appoints the Ingham County Board of Health. The Board of Health serves as an
advisory body, assisting the Health Department staff and the Board of Commissioners.
The Board of Commissioners appoints the Ingham Community Health Center Board. The Community Health
Center Board oversees the operation of the network of community health centers operated by the Health
Department.
Board of Commissioners/Board of Health/Community Health Center Board/Administrative Staff - 2007
Ingham County Board of Commissioners
Marc Thomas, Chairperson
Dianne Holman, Vice-Chairperson
Mike Severino, Vice-Chairperson Pro Tem
Victor G. Celentino
District No. 1
Curtis Hertel, Jr.
District No. 9
Debbie De Leon
District No. 2
Mark Grebner
District No. 10
Tina Weatherwax-Grant
District No. 3
Dianne Holman
District No. 11
Rebecca Bahar-Cook
District No. 4
Deb Nolan
District No. 12
Andy Schor
District No. 5
Randy Schafer District No. 13
Dale Copedge
District No. 6
Steve Dougan
District No. 14
Todd Tennis
District No. 7
Michael Severino
District No. 15
Marc Thomas
District No. 8
Timothy Soule
District No. 16
Human Services Committee (Board of Commissioners)
Curtis Hertel, Jr., Chairperson,
Mark Grebner, Rebecca Bahar-Cook, Andy Schor, Todd Tennis, Michael Severino
Ingham County Board of Health
George Rowan, Chairperson
Martha Adams, Jacqueline Day, Patricia Hepp, Mark Kieselbach, June Morse, Maurice Reizen, M.D., Saturnino
Rodriguez, Barry Saltman, M.D., Beth Spyke
Health Department Administrative Staff
Dean G. Sienko, M.D., M.S., Health Officer/Medical Director/Chief Medical Examiner
Jaeson Fournier, D.C., M.P.H., Deputy Health Officer for Community Health Services
Laura Peterson, M.A., Deputy Health Officer for Health Plan Management Services
Vacant, Deputy Health Officer for Nursing Services and Special Programs
Vacant, Assistant Deputy Health Officer
Melany Mack, Director, Planning and Special Services
James Wilson, R.S., M.S., Director of Environmental Health
John Jacobs, C.P.A., Chief Financial Officer
Anita Turner, R.N., M.A., Director of Nursing
Judy Williams, B.S.N., M.P.A., Director of Communicable Disease Control
Ingham Community Health Center Board
Margaret Beall, Willie Davis, Patricia Farrel, Angie Garza, Curtis Hertel, Jr., Lonnie Johnson, Anne Smiley,
Sara Steele, Robin Turner
Health Department Mandate
The Constitution of the State of Michigan includes the following declaration:
"The public health and general welfare of the people of the State are hereby declared to be matters of primary
public concern. The Legislature shall pass suitable laws for the protection and promotion of public health."
In 1978, the Public Health Code was passed by the Legislature and signed by the Governor. The "Code"
establishes a State/Local system to carry out the responsibility to protect and promote public health.
The Code establishes the Michigan Department of Public Health with the responsibility to:
". . .continually and diligently endeavor to prevent disease, prolong life, and promote the public health through
organized programs, including prevention and control of environmental health hazards; prevention and control
of diseases; prevention and control of health problems of particularly vulnerable population groups;
development of health care facilities and health services delivery systems; and regulation of health care
facilities and health services delivery systems to the extent provided by law."
The Michigan Department of Public Health is charged in the Public Health Code to:
". . .promote an adequate and appropriate system of local health services throughout the state."
The Public Health Code requires every county to provide for a local health department. County Boards of
Commissioners are required to organize county or district health departments.
The Public Health Code charges the local health departments with the same basic responsibilities as are given to
the State:
"A local health department shall continually and diligently endeavor to prevent disease, prolong life and
promote the public health through organized programs, including prevention and control of environmental
health hazards, prevention and control of disease; prevention and control of health problems of particularly
vulnerable population groups; development of health care facilities and health services delivery systems; and
regulation of health care facilities and health care delivery systems to the extent provided by law."
The Ingham County Board of Commissioners has responded to this mandate by establishing the Ingham County
Health Department as a Department of Ingham County Government. Each year, through the County budget
process and through contracts established with the State, the Board of Commissioners determines which
programs and services will be established and maintained to respond to the legal requirements to promote and
protect the public health of the citizens of Ingham County.
Chain of Command
The Health Officer is appointed by the Board of Commissioners with the concurrence of the Director of the
Michigan Department of Community Health. The Health Officer acts as the chief administrative officer and
must “Have powers necessary or appropriate to perform the duties and exercise the powers given by law to the
local health officer and which are not otherwise prohibited by law.” The most serious of these powers relate to
the declaration of “imminent danger to health or lives” which could lead to orders to restrain a condition,
practice or person, and the issuance of emergency orders and procedures to include involuntary detention and
treatment of persons in the event of an epidemic.
To assure that a proper representative of the Health Department is always available to exercise the power and
duties of the Health Officer, the following Chain of Command is established in the Health Department and
through the adoption of this Plan of Organization supported by the Ingham County Board of Commissioners
and by the Director of the Michigan Department of Community Health.
In the event that Dean Sienko cannot be reached, or is absent from Ingham County, and there is a need to act
with the authority of the Health Officer, the following chain of command shall be in effect:
1.
Laura Peterson, M.A., Deputy Health Officer for Health Plan Management
2.
Jaeson Fournier, Deputy Health Officer for Community Health Services
3.
Deputy Health Officer for Nursing Services and Special Programs (new position)
In the event that the chain of command is activated, there will be no official Acting Health Officer. However,
the above list identifies the person authorized to act with the authority vested in the Health Officer via statute,
rule or policy.
(SEE NEXT PAGE FOR ORGANIZATION CHART.)
Organizational Structure
The Health Department (as shown in the Table of Organization) is organized into three major divisions each
headed by a Deputy Health Officer. These direct service units are supported by the Director’s Office and the
Financial Services Unit.
Dean Sienko, M.D., M.S. has served as the Department’s Medical Director since 1988 and was recently
appointed Health Officer, effective February 2007. Dr. Sienko has served as Ingham County’s Chief Medical
Examiner since 1989. In all of these capacities, he serves at the pleasure of the Ingham County Board of
Commissioners.
Three other physicians provide a combined 1.0 FTE in administrative support to the Health Department’s
operations. Sugandha Lowhim, M.D., M.P.H. serves as the Department’s Chief Deputy Medical Director. Dr.
Lowhim is a full-time county employee; she serves half-time in administrative public health and half-time as an
internal medicine physician in the Health Department’s clinics. Dennis Jurczak, M.D., serves as a Deputy
Medical Director and Chief Deputy Medical Examiner; Dr. Jurczak is a part-time contractual employee who
works approximately 10 hours per week. Bonta Hiscoe, M.D. is also a Deputy Medical Director and part-time
contractual employee who works approximately 10 hours per week.
Jaeson Fournier, D.C., M.P.H., serves as the Deputy Health Officer for Community Health Care Services. His
work area is the largest in the Health Department, with an annual budget of about $15 million and
approximately 150 employees. The Clinical Services unit operates a network of Federally-Qualified
Community Health Centers (FQHCs) serving people who are eligible for Medicaid; people who do not have
health insurance; or people who are enrolled in the Ingham Health Plan, the Medical Access Plan or another
health benefit program coordinated by the Department. This unit also houses some categorically funded
programs such as family planning. Because of his leadership role for both the Health Department and our
FQHCs, Dr. Fournier is jointly appointed by the Health Officer and the Community Health Center Board; he
provides staff support for the Community Health Center Board. Recently, this unit took over responsibility for
inmate medical services at the Ingham County Jail. Dr. Fournier reports to the Health Officer.
Laura Peterson, M.A. serves as the Deputy Health Officer for Health Plan Management (HPM). This unit
operates services to provide outreach to the low-income, at-risk community and to work with this community to
find health insurance or a health care benefits program. The HPM unit serves as staff to the Ingham Health
Plan Corporation, and 17 County Health Plans in 53 counties in Michigan through its participation with the
Ingham Health Plan. Overall the HPM unit provides the administrative services for health plans that have
enrolled more than 28,000 previously uninsured persons into health coverage plans that provide primary care,
specialty care physician services, a pharmacy benefit, laboratory services and radiology services. The HPM
unit also operates the pharmacy programs for seven health plans, providing a discounted price for prescription
drugs to uninsured persons and those whose health insurance does not provide pharmacy coverage. The Breast
and Cervical Cancer Control Program (BCCCP) is located within this unit.
Laura Peterson will also supervise our Environmental Health and Public Health Preparedness units. The
Environmental Health (EH) unit directs the Department’s programs to prevent and control environmental
hazards; it is managed by Jim Wilson, R.S., M.S. The EH unit operates three program areas: Planned Programs
(which includes the food service sanitation program), Demand Program (including the water supply services
and on-site sewage programs) and the Special Projects unit which includes the planning for solid waste
management, environmental toxicology, lead and radon services. The Public Health Preparedness Unit was
created to provide leadership within the Health Department and coordination with emergency management and
medical care preparedness in the community. Sue McIntosh, M.S., R.S. is the Emergency Preparedness
Coordinator.
The third major division of the Health Department will be headed by our Deputy Health Officer for Nursing
Services. This unit contains the following programmatic areas: Public Health Nursing, Disease Control,
Immunizations, and Planning and Special Services. Virtually all pure public health nursing responsibilities are
located within this unit; these responsibilities include home visits, outbreak control, infant mortality prevention,
lead poisoning prevention and the hearing and vision program. Key leaders in this area include Anita Turner,
R.N., M.A., Judy Williams, B.S.N., M.P.A., and Joy Maloney, R.N.
The Planning and Special Services unit, supervised by Melany Mack, M.S.W., is also located here. This unit
conducts our community health assessment and health promotion, Food Bank, and tobacco cessation and
control functions. Much of the effort of this unit is directed at engaging the community in learning experiences
about the status of health and the causes of disease and disability with an outcome of community planning to
improve health status. This Bureau represents the Department’s effort to extend beyond direct services and to
engage the entire community in learning, strategy development and actions to improve the quality of life. The
Deputy Health Officer for Nursing Services will report to the Health Officer.
The Financial Services Unit is managed by John Jacobs, C.P.A. This unit is responsible for operating the
financial aspects of the Health Department within the guidance of county policies/procedures and rules and
consistent with contractual grant requirements. The Financial Services Unit provides Health Department
managers with financial reports necessary to efficiently operate the Department. This unit also coordinates the
internal telephone and computer support system, maintaining liaison with the County MIS Department. Mr.
Jacobs reports to the Health Officer.
Local Public Health Operations (LPHO)
Annually, the appropriations bill for the Michigan Department of Community Health establishes funding for a
set of public health services which are supported through a Local Public Health Operations line item. In State
Fiscal Year 2007, $1,426,785 of that funding is allocated to support Ingham County services. The County is
required to describe how those services will be delivered. The following statements serve as the LPHO plan for
2007:
•
Immunizations – Ingham County operates a full-time Immunization Clinic in the Human Services
Building and offers childhood and adult immunizations through all of the outlying community health centers.
The Immunization Program operates under the supervision of the Director of Communicable Disease Control.
The Director of Communicable Disease Control reports administratively to the Deputy Health Officer for
Nursing Services; he/she works directly with the Medical Director or Chief Deputy Medical Director on all
medical matters.
•
Sexually Transmitted Disease – Ingham County operates a full-time Sexually Transmitted Infection
(STI) Clinic in the Human Services Building and provides for STI diagnosis and treatment through all of its
community health centers. The dedicated STI Clinic in the Human Services Building operates within the Adult
Health Clinic. The STI Program is supervised by the Deputy Health Officer for Community Health Services;
medical matters are brought to the attention of the Medical Director or Chief Deputy Medical Director.
•
Infectious Disease – Ingham County operates a Communicable Disease Control Office. This Office is
supervised by the Disease Control Supervisor who reports to Deputy Health Officer for Nursing Services on
administrative matters. The Medical Director or Chief Deputy Medical Director supervise all medical matters.
The Office is staffed with full-time Disease Control Nurses and support staff.
•
Hearing Screening – Ingham County operates a Hearing Screening Program within the Public Health
Nursing Unit. The Unit employs trained Hearing Technicians who conduct the screenings at all Ingham County
schools and child care facilities. The Program is supervised by the Public Health Nursing Director who reports
to the Deputy Health Officer for Nursing Services.
•
Vision Screening – Ingham County operates a Vision Screening Program within the Public Health
Nursing Unit. The Unit employs trained Vision Technicians who conduct the screenings at all Ingham County
schools and child care facilities. The Program is supervised by the Public Health Nursing Director who reports
to the Deputy Health Officer for Nursing Services.
•
Food Protection – Ingham County operates a Food Sanitation Program within the Bureau of
Environmental Health. The Bureau utilizes Registered Sanitarians with specific training in food service
sanitation to implement the plan review, education, inspection, enforcement and outbreak investigation
functions of the Program. The Program operates within the Planned Program Unit of the Bureau. It operates
under the direct supervision of the Planned Program Supervisor who reports to the Environmental Health
Director. The EH Director reports to the Deputy Health Officer for Health Plan Management.
•
Private and Public Water Supply – Ingham County operates a Drinking Water Program within the
Bureau of Environmental Health. The Bureau utilizes Registered Sanitarians to implement the Program. The
Program operates within the Demand Services Unit of the Bureau, under the direct supervision of the Demand
Services Supervisor, who reports to the Environmental Health Director. The EH Director reports to the Deputy
Health Officer for Health Plan Management.
•
On-site Sewage Management – Ingham County operates an On-site Sewage Program within the Bureau
of Environmental Health. The Bureau utilizes Registered Sanitarians to implement the Program. The Program
operates within the Demand Services Unit of the Bureau, under the direct supervision of the Demand Services
Supervisor, who reports to the Environmental Health Director. The EH Director reports to the Deputy Health
Officer for Health Plan Management.
AGENDA ITEM 4B
March 23, 2007
TO:
County Services Committee
FROM:
Harold Hailey, Human Resources Director
RE:
Starting Step for Moreno and Wysko
Human Resources is in support of starting Bryan Moreno and Carlos Wysko at step 2.
Please let me know if you have any questions.
MEMORANDUM
To:
County Services Committee
From:
Dean Sienko, MD, MS
Date:
March 29, 2007
Subject:
Request to Start Above the Minimum Step - Wysko
This is a recommendation to authorize a starting salary at Step 2 for a Health Center Administrator. Bryan
Wysko was the choice of the selection committee among three candidates referred for a vacant Health Center
Administrator position.
Mr. Wysko has a Master’s Degree in Business Administration and has past administrative experience in both an
ambulatory and inpatient setting, including as a Health Care Administrator supervising 50 soldiers with the
United States Army and as the Director of Surgery for Ionia hospital. Mr. Wysko has requested the second step
in the salary range MCF10/2, $57,555 and Dr. Jaeson Fournier, Director of Community Health Services
supports his request, based on his experience.
I recommend that the County Services Committee authorize a starting salary for Bryan Wysko, for the position
of Health Center Administrator, at Step 2 of the MCF10 salary grade. Thank you for your consideration.
c: Jaeson
Fournier
AGENDA ITEM 4C
MEMORANDUM
To:
County Services Committee
From:
Dean Sienko, MD, MS
Date:
March 29, 2007
Subject:
Request to Start Above the Minimum Step - Moreno
This is a recommendation to authorize a starting salary at Step 2 for a Health Center Administrator. Carlos
Moreno was the choice of the selection committee among three candidates referred for a vacant Health Center
Administrator position.
Dr. Moreno’s credentials include a medical degree from the Universidad Centro de Estudios Tecnicos,
Dominican Republic and Master’s in Business Administration with focus in Health Administration from the
University of Texas. Dr. Moreno also has administrative experience having managed a 501.c.3 not-for-profit
agency for several years with this agency responsible for the surgical recovery of human tissue and organs.
Given his experience, Dr. Moreno has requested the second step in the salary range MCF10/2, $57,555 and Dr.
Jaeson Fournier, Director of Community Health Services supports his request.
I recommend that the County Services Committee authorize a starting salary for Carlos Moreno, for the position
of Health Center Administrator, at Step 2 of the MCF10 salary grade. Thank you for your consideration.
c: Jaeson
Fournier
AGENDA ITEM 5A
RESOLUTION STAFF REVIEW DATE March 26, 2007
Agenda Item Title:
Resolution Authorizing a Contract with Great Lakes Window Cleaning for
Window Cleaning at Various County Facilities
Submitted by: Facilities Department
Committees:
LE JD____, HS , CS * , Finance *
Summary of Proposed Action: This resolution authorizes a three-year contract with Great Lakes Window
Cleaning for window cleaning at various County facilities.
This resolution is necessary because the current contract for window cleaning services will expire on July 31,
2007.
The contract will also include a provision for the County, at its discretion, to extend the contract for an
additional two (2) year term. The locations for services rendered are the Hilliard Building, Mason Courthouse,
Veterans Memorial Courthouse, Grady Porter Building, and Ingham County Youth Center.
Financial Implications:
The annual cost of this contract is not to exceed $13,050, with the total three-year
cost not to exceed $39,150.
Other Implications:
Great Lakes Window Cleaning submitted the lowest responsive and responsible
proposal, going through a competitive bidding process. Please see the provided attachment for more detail.
Staff Recommendation: MM JN HH TM JC X
Staff recommends approval of the resolution.
AGENDA ITEM 5A
TO:
County Services and Finance Committees
FROM:
Rick Terrill/Facilities Director
DATE:
March 22, 2007
RE:
Resolution Authorizing a Contract with Great Lakes Window Cleaning for Window Cleaning at
Various County Facilities
The current contract for window and glass cleaning services will expire July 31, 2007. The Purchasing
Department solicited bids for a three (3) year contract term starting August 1, 2007 and terminating on July 31,
2010. The contract will also include a provision for the County, at its discretion, to extend the contract for an
additional two (2) year term. The locations for services rendered are the Hilliard Building, Mason Courthouse,
Veterans Memorial Courthouse, Grady Porter Building, and Ingham County Youth Center.
After review of said bids, it is the recommendation of both the Purchasing and Facilities Departments to award
a contract to Great Lakes Window Cleaning for an annual cost of $13,050.00, for a total three (3) year contract
cost of $39,150.00.
The funds for this contract will be budgeted for and available within the appropriate 931100 Maintenance
Contractual accounts.
We are respectfully requesting approval of this resolution.
Thank you!
CC/
Recommendation to Enter Into Contract with
Great Lakes Window Cleaning
Project:
Window cleaning services for various County facilities.
Proposal Summary:
Proposers Contacted: 13
Local: 8
Proposers Responding: 3
Local: 2
The following firms submitted proposals:
Firm
Annual/Total
Cost
Location
Great Lakes Window Cleaning
$13,100/$39,300
Lansing, MI
Allied Building Services
$19,120/$57,360
Detroit, MI
Kinder Window Cleaning
$24,192/$72,576
Lansing, MI
Recommendation:
Award a 3-year contract with an option to renew for two years to Great Lakes Window Cleaning in an amount
not to exceed $39,300.
Source of Funding:
Various contractual maintenance line items.
Other:
The RFP was advertised in the LSJ and posted on the Purchasing Department’s Web Page.
Contact Person(s):
Rick
Terrill
Jim
Hudgins
Facilities Director
Purchasing Director
676-7310
676-7222
Introduced by the County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A CONTRACT WITH GREAT LAKES WINDOW CLEANING FOR
WINDOW CLEANING AT VARIOUS COUNTY FACILITIES
WHEREAS, the current contract for window cleaning will expire on July 31, 2007; and
WHEREAS, the Purchasing Department has solicited bids from qualified and experienced firms for the purpose of
providing window and glass cleaning services at various County facilities on a semi-annual basis; and
WHEREAS, the funds for these services will be budgeted in the appropriate 931100 Maintenance Contractual
accounts; and
WHEREAS, the Facilities Department in concurrence with the Purchasing Department has recommended that a
contract be awarded to Great Lakes Window Cleaning for a three (3) year agreement period beginning on August 1,
2007 through July 31, 2010, with an option to renew for two (2) years upon the mutual written consent of both the
County and Contractor, the locations and services provided will be billed to the County as follows:
Facility Cleaning
Services
Cost per
Facility
Semi-Annual Total
Annual
Cost
Hilliard Bldg
Interior/Exterio
r
$1,200.00 2
visits $2,400.00
Mason Cthouse Interior/Exterio
r
$1,575.00 2
visits $3,150.00
VMC Exterior $1,325.00 2
visits $2,650.00
GPB Exterior $1,000.00 2
visits $2,000.00
HSB Exterior $1,325.00 2
visits $2,650.00
Youth Center
Exterior
$ 100.00
2 visits
$ 200.00
Annual Total
$13,050.00
3 Year Cost
$39,150.00
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes entering into a
contract with Great Lakes Window Cleaning, 501 W. Mount Hope, Lansing, Michigan 48910, to provide semi-
annual window and glass cleaning services for various County facilities for an annual cost of $13,050.00, with a
total contract cost not to exceed $39,150.00.
BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes the option of a two (2) year extension
upon the recommendation of the County Controller and approval of the County Services Committee.
BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson to
sign any necessary contract documents that are consistent with this resolution and approved as to form by the
County Attorney.
AGENDA ITEM 5B
RESOLUTION STAFF REVIEW DATE March 26, 2007
Agenda Item Title:
Resolution Authorizing a Contract with Teachout Security Services, Inc. for
Uniformed Unarmed Guard Services at Various County Facilities
Submitted by: Facilities Department
Committees:
LE JD____, HS , CS * , Finance *
Summary of Proposed Action: This resolution authorizes a contract with Teachout Security Services, Inc.
for uniformed unarmed guard services at various County facilities.
This resolution is necessary because the current security contract for the provision of unarmed guard services
for the Human Services Facility and Veterans Memorial Courthouse will expire May 31, 2007.
The Purchasing Department solicited proposals for a three (3) year contract, with the option of a two year
extension, to provide said services for the 55
th
District Court, Human Services Building, and Veterans
Memorial Courthouse. This contract will require the payment of living wages.
Financial Implications:
The first contract year billable rate to the County will be $15.97 hourly; the second
and third years will be based on the increase in the living wage rate as follows:
Living Wage Increase
Billing Rate Increase
2% increase/$13.17 hr.
2.25% increase/$16.33 hr.
3% increase/$13.30 hr.
3.25% increase/$16.49 hr.
4% increase/$13.43 hr.
4.25% increase/$16.65 hr.
Other Implications: Upon evaluation of submitted proposals, Teachout Security Services, Inc. was not the
low bidder. Moore’s Security, the current contract holder, did submit the lowest responsive proposal for this
RFP. The cost difference between the bids is approximately $11,723 over the total three (3) year agreement.
This recommendation is based on documented problems experienced with Moore’s Security over the past two
(2) years, so factors other than just cost were taken into consideration.
The Controller has contacted both the Sheriff's Office and the Circuit Court, who are also recommending this
change.
Staff Recommendation: MM JN HH TM JC X
Staff recommends approval of the resolution.
AGENDA ITEM 5B
TO:
County Services and Finance Committees
FROM:
Rick Terrill/Facilities Director
DATE:
March 21, 2007
RE:
Resolution Authorizing a Contract with Teachout Security Services, Inc. for Uniformed Unarmed
Guard Services at Various County Facilities
The current security contract for the provision of unarmed guard services for the Human Services Facility and
Veterans Memorial Courthouse will expire May 31, 2007. The Purchasing Department solicited proposals for a
three (3) year contract, with the option of a two-year extension, to provide said services for the 55
th
District Court,
Human Services Building, and Veterans Memorial Courthouse. This contract will require the payment of living
wages.
Upon evaluation of submitted proposals Teachout Security Services, Inc. was not the low bidder, Moore’s
Security; the current contract holder did submit the lowest responsive proposal for this RFP with a cost
difference of approximately $11,723.00 less over the total three (3) year agreement then Teachout Security.
This recommendation is based on documented problems experienced with Moore’s Security over the past two
(2) years, so factors other than just cost were taken into consideration.
After review of said proposals, it is the recommendation of both the Purchasing and Facilities Departments to award
a contract to Teachout Security Services, Inc., effective June 1, 2007 through May 31, 2010. The first contract year
billable rate to the County will be $15.97 hourly; the second and third years will be based on the increase in the
living wage rate as follows:
Living Wage Increase
Billing Rate Increase
2% increase/$13.17 hr.
2.25% increase/$16.33 hr.
3% increase/$13.30 hr.
3.25% increase/$16.49 hr.
4% increase/$13.43 hr.
4.25% increase/$16.65 hr.
The funds for this contract will be budgeted for and available within the appropriate 818000 Contractual accounts.
Thank you for your consideration for approval.
CC/
Recommendation to Enter Into Contract with Teachout Security Services, Inc.
Project: Unarmed security guard services at various County facilities.
Proposal Summary:
Proposers Contacted: 19
Local: 6
Proposers Responding: 13 Local: 5
The following firms submitted proposals:
Firm
1
st
Year Billable Hourly Cost
Location
Moore’s
Security
Services
$15.45
Lansing,
MI
Allied Barton Security Services
$15.65
Southfield, MI
Corporate Security Solutions
$15.65
Grand Rapids, MI
Gallagher
Security
$15.73
Pontiac,
MI
Teachout
Security
Services
$15.97
Lansing,
MI
Intercept
Security
$16.29
East
Lansing,
MI
Joseph A. Young & Associates
$17.65
Mason, MI
DK
Security
$17.81
Grand
Rapids,
MI
Guardian
Guard $18.00
Southfield,
MI
Continental Secret Service Bureau
$18.71
Toledo, OH
Securitas
Security
Services
$19.04
Lansing,
MI
Nationwide
Security
$19.57
Southfield,
MI
Recommendation:
Award a 3-year contract with an option to renew for two (2) years to Teachout Security Services to provide
unarmed security guard services at a billable rate of $15.97/hour for the first year of the contract. Since the
living wage rate (currently $12.91/hr.) changes annually - usually between 2-4% - the second and third years of
the contract will be based on the increase in the living wage rate as follows:
Living Wage Increase
Billing Rate Increase
2% increase/$13.17/hr.
2.25% increase/$16.33/hr.
3% increase/$13.30/hr.
3.25% increase/$16.49/hr.
4% increase/$13.43/hr.
4.25% increase/$16.65/hr.
Source of Funding: 818000 – Facilities Contractual Line Item
Other: The RFP was advertised in the LSJ and posted on the Purchasing Department’s Web Page. Contractor is
required to comply with the County’s Living Wage Policy.
Contact Person(s):
Rick
Terrill
Jim
Hudgins
Facilities Director
Purchasing Director
676-7310
676-7222
AGENDA ITEM 5B
Introduced by the County Services and Finance Committees of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION AUTHORIZING A CONTRACT WITH TEACHOUT SECURITY SERVICES, INC.
FOR UNIFORMED UNARMED GUARD SERVICES AT VARIOUS COUNTY FACILITIES
WHEREAS, the current contract for guard services at the Human Services Building, Veterans Memorial
Courthouse, and 55
th
District Court will expire on May 31, 2007; and
WHEREAS, the Purchasing Department has solicited interested and qualified private and commercial vendors
to submit proposals for unarmed guard services for three (3) County facilities for a contract term of three (3)
years starting June 1, 2007 through May 31, 2010, with an option to renew for two (2) additional years, this
contract requires the payment of living wages; and
WHEREAS, after review, both the Purchasing and Facilities Departments recommend that a three (3) year contract
be awarded to Teachout Security Services, Inc. to provide unarmed guard services for the first year at a billable rate
per hour of $15.97, the second and third years of the contract will be based on the increase in the living wage rate as
follows:
Living Wage Increase
Billing Rate Increase
2% increase/$13.17 hr.
2.25% increase/$16.33 hr.
3% increase/$13.30 hr.
3.25% increase/$16.49 hr.
4% increase/$13.43 hr.
4.25% increase/$16.65 hr.
WHEREAS, the funds for this contract are available within the appropriate 818000 contractual accounts.
THEREFORE BE IT RESOLVED, the Ingham County Board of Commissioners authorizes entering into a three (3)
year contract with Teachout Security Services, Inc., 416 Frandor Avenue, Ste. 103, Lansing, Michigan 48912 to
provide unarmed guard services for the Human Services Facility, Veterans Memorial Courthouse, and 55
th
District
Court, the agreement period will be effective June 1, 2007 through May 31, 2010, based on their proposal as
recommended by the Purchasing and Facilities Departments.
BE IT FURTHER RESOLVED, that the Board of Commissioners authorizes the option of a two (2) year extension
upon the recommendation of the County Controller and approval of the County Services Committee.
BE IT FURTHER RESOLVED, the Ingham County Board of Commissioners authorizes the Board Chairperson to
sign any necessary contract documents that are consistent with this resolution and approved as to form by the
County Attorney.
AGENDA ITEM 6a
Introduced by the County Service Committee of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION HONORING THOMAS G. CLINTON
WHEREAS, Thomas Clinton began his employment with Ingham County on September 27, 1977 as a
Custodian, a position he held through 1978; and
WHEREAS, in November of 1978, he worked as a Maintenance Laborer with the Ingham County Purchasing
and Properties Department in a number of different capacities including working on the building of two Circuit
Courts; and
WHEREAS, in September of 1979, Mr. Clinton was promoted to Offset Operator in the Print Shop where Mr.
Clinton received many letters of thanks and commendation for his efficient, cooperative and dependable work;
and
WHEREAS, in November of 1981, he was promoted to Senior Offset Operator in the Print Shop where he
received several letters of appreciation for a job well done from many departments and committees; and
WHEREAS, while in this position he was instrumental in keeping with the changes of the industry and changed
the environment in the Print Shop from offset printing presses to high speed copiers; and
WHEREAS, in March 2003, due do the changes in the work environment, Mr. Clinton’s title changed to Senior
Reprographics and Printing Operator; and
WHEREAS, we would like to mention that Mr. Clinton spent several years serving on the Ingham County
Historical Commission of which he was recently honored; and
WHEREAS, after thirty (30) years, Thomas Clinton is retiring from his position.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby honors Thomas
Clinton for his 30 years of dedicated service to the County of Ingham and the citizens of Ingham County; and
BE IT FURTHER RESOLVED, that the Board wishes him continued success in all his future endeavors.
Agenda Item 6b
Introduced by County Services Committee of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION DESIGNATING APRIL 18, 2007 AS "HOLOCAUST REMEMBRANCE DAY@ IN
INGHAM COUNTY
WHEREAS, the Ingham County Board of Commissioners and citizens of Ingham County recognize that the horrors
of the Holocaust should never be forgotten; and
WHEREAS, the Holocaust was the state-sponsored, systematic persecution and annihilation of European Jewry by
Nazi Germany and its collaborators between 1933 and 1945; and
WHEREAS, the Holocaust involved the genocide of millions of innocent Jewish men, women, and children and
other minorities throughout Europe; there was an enormity of suffering inflicted on the many survivors through
mistreatment, brutalization, violence, torture, slave labor, involuntary medical experimentation, death marches,
and numerous other acts of cruelty that have come to be known as “crimes against humanity”; and
WHEREAS, a key date in the history of the Holocaust is April 19, 1943, the beginning of the Warsaw ghetto
uprising, when Jews, using homemade bombs and stolen or bartered weapons, resisted death camp deportation by
the Nazis for 27 days; and
WHEREAS, in the past 62 years, the Holocaust has provided the people of the world with a critical lesson in
the importance of compassion, caring, and kindness and has served as a reminder of the dangers inherent in
bigotry, racism, and intolerance in the world; and
WHEREAS, recognition of the 62nd anniversary of the end of World War II and the liberation of the
concentration camps is crucial and the Board of Commissioners wishes to honor the memory of all who lost
their lives and all who have and continue to suffer as a result of the Holocaust.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby designates April
18, 2007 as “Holocaust Remembrance Day” in Ingham County and encourages the citizens of Ingham County
to commemorate the occasion through reflection, acts of compassionate caring, and learning about the terrible
consequences and lessons of the Holocaust.
Introduced by the County Services Committee of the:
Agenda Item 6c
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION IN HONOR OF THE 2007 STATE ARBOR DAY CELEBRATION
WHEREAS, Arbor Day was first celebrated in 1872 to promote conservation efforts and has become a
cherished and respected tradition in Michigan; and
WHEREAS, Arbor Day is a time to celebrate trees and their importance in our lives and represents an
opportunity to emphasize that tree planting is an important personal demonstration of stewardship; and
WHEREAS, Arbor Day helps remind Ingham County residents that healthy natural resources are vital and that
each of us can play a role in ensuring the quality of life in our community; and
WHEREAS, the Board of Commissioners wish to recognize the outstanding efforts of all involved with the
success of Arbor Day including the Michigan Arbor Day Alliance, Michigan Forestry and Park Association, the
Michigan Department of Natural Resources Forest, Mineral and Fire Management Division and the City of
Lansing=s Parks & Recreation and Forestry Division; and
WHEREAS, the 2007 State Arbor Day Celebration will take place Friday, April 27, 2007 at11:30 a.m. at Potter
Park Zoo.
THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners hereby endorses Arbor
Day and extends their congratulations and best wishes to the Michigan Arbor Day Alliance, Michigan Forestry
and Park Association, the Michigan Department of Natural Resources Forest, Mineral and Fire Management
Division and the City of Lansing=s Parks & Recreation and Forestry Division on the occasion of 2007 State
Arbor Day Celebration.
AGENDA ITEM 7
Introduced by Commissioner Todd Tennis of the:
INGHAM COUNTY BOARD OF COMMISSIONERS
RESOLUTION ON THE STATE BUDGET CRISIS
WHEREAS, after seven straight years of state budget deficits and four years of budget cuts, we are facing yet
another $3 billion shortfall in state revenue for the current and 2007-08 fiscal years; and
WHEREAS, the Governor has already cut over $3.6 billion from the state’s budget over the past four years, has
cut more from the state’s budget than any previous governor and is operating the state with fewer state
employees than we had in 1970; and
WHEREAS, we have cut major taxes over 32 times in the past decade, our unemployment rate remains one of
the highest in the country, and our auto industry continues to struggle; and
WHEREAS, the Single Business Tax (SBT), the primary tax paid by businesses in Michigan, will be entirely
phased out by the end of the year with no replacement for the $1.9 billion in revenue generated from this tax;
and
WHEREAS, higher education in Michigan has already been cut by $250 million which has resulted in college
students and their families having to pay double digit tuition increases and a college education moving further
out of reach for the state’s middle class; and
WHEREAS, funding for local governments has been cut by $2 billion resulting in a loss of over 1,600 police
officers and 2,000 fire fighters statewide, thereby compromising the safety of our local communities; and
WHEREAS, further cuts to state safety net programs for food assistance, childcare and health care will only
result in a shift of demand to already overburdened county and municipal programs.
WHEREAS, the Senate has proposed a cut of $18.4 million to the Convention Facilities Fund which is
comprised of liquor tax revenues and these revenues amount to approximately 50% of this program which is
divided between County revenues and the Substance Abuse Coordinating Councils for substance prevention
programs, and such a cut to this program in 2007 would equate to approximately $800,000, $400,000 of which
would be to the County General Fund, with the rest being cut from the Mid-South Substance Abuse
Commission appropriation.
THEREFORE BE IT RESOLVED, that the County of Ingham cannot sustain further cuts in essential state
services and that further funding cuts will result in a loss of quality of life for the citizens of this state and an
inability to attract new business to our communities.
BE IT FURTHER RESOLVED, that the Michigan Legislature must demonstrate bipartisan leadership by:
1) identifying a full replacement for the SBT and, 2) affirming their commitment to finding funding solutions to
address the budget deficit in a manner that will move Michigan into a sound economic future and ensure a high
quality of life for our residents.
BE IT FURTHER RESOLVED, that the County Clerk shall send copies of this resolution to Governor Jennifer
Granholm, the Senators and Representatives for Ingham County, and the Michigan Association of Counties.
